Policy layout and proposed content. Company facts, operational commitments and legal applicability require approval before publication.
01. DigiHire and GuildTrek
DigiHire provides the employer-facing talent service. GuildTrek supports the candidate experience and sourcing ecosystem. Confirm the legal operator and data role of each service. Do not imply that participation automatically authorises sharing with every employer.
02. Information a hiring process may need
A relevant workflow may request contact details, a résumé, work history, skills, preferences and assessment evidence. Explain each purpose before collection. Background checks or sensitive records require a separate, proportionate process; this marketing site should not collect them.
03. Employer sharing
Before sharing a profile, explain the intended recipient or recipient category, purpose, data scope and available choice. Record the applicable notice and lawful basis. Do not bundle job consideration with consent for marketing.
04. AI-assisted assessment
Explain where an AI tool is used, what information it processes, the purpose and limitations of its output, and the human review route. Proposed AI summaries support reviewers; final hiring decisions belong to authorised people. Confirm actual deployed behaviour before publishing this statement.
05. Access, correction and withdrawal
Provide a route to correct inaccurate information, ask about use or retention, withdraw consent where applicable and request review. Explain consequences and legal-retention exceptions without discouraging the request.
06. Accommodations and safe participation
Provide accessible alternatives for assessment or communication. Explain that learning, participation or assessment does not guarantee employment. Ask candidates to verify recruiter identity and avoid sending sensitive records through unverified channels.
07. Retention and contact
Publish separate retention periods or criteria for active applications, talent-pool participation, assessment evidence and statutory records. Specify GuildTrek and DigiHire contact routes after their ownership is confirmed.